GUIDELINES FOR SUMBITTING ANNUAL REPORTS IN PDF FORMAT

REQUIREMENTS:

1. NO PASSWORD PROTECTION: ENSURE THAT PDF FILES ARE NOT PASSWORD-PROTECTED OR ENCRYPTED. THE EXTRACTION PROCESS NEEDS TO ACCESS THE CONTENT FREELY, WHICH IS NOT POSSIBLE IF THE PDF IS SECURED WITH A PASSWORD.


2. SINGLE-VIEW PAGES: PAGES SHOULD BE IN SINGLE VIEW FORMAT. DOUBLE-PAGE SPREADS CAN CONFUSE THE EXTRACTION PROCESS, LEADING TO INACCURATE TEXT EXTRACTION AND SUMMARIES.

BEST PRACTICES:

1. CONSISTENT FORMATTING: MAINTAIN CONSISTENT FORMATTING ACROSS ALL PAGES. INCONSISTENT FORMATTING CAN LEAD TO ERRORS IN TEXT EXTRACTION AND SUMMARIZATION.


2. HIGH-QUALITY SCANS: IF DEALING WITH SCANNED DOCUMENTS, ENSURE THEY ARE OF HIGH QUALITY. LOW-RESOLUTION SCANS CAN RESULT IN POOR ACCURACY.


3. CONSISTENT PAGE SIZES: ENSURE THAT ALL PAGES IN THE PDF HAVE CONSISTENT SIZES. VARYING PAGE SIZES CAN COMPLICATE THE EXTRACTION PROCESS.


4. REMOVE WATERMARKS AND ANNOTATIONS: WATERMARKS, ANNOTATIONS, AND OTHER NON-TEXT ELEMENTS CAN INTERFERE WITH TEXT EXTRACTION. REMOVE THESE ELEMENTS IF POSSIBLE.


5. METADATA AND BOOKMARKS: ENSURE THAT THE PDF INCLUDES PROPER METADATA AND BOOKMARKS IF AVAILABLE. WHILE NOT DIRECTLY AFFECTING TEXT EXTRACTION, METADATA CAN HELP IN ORGANIZING AND REFERENCING THE DOCUMENTS.


6. USE STANDARD FONTS: USE STANDARD FONTS THAT ARE EASILY RECOGNIZABLE BY TEXT EXTRACTION TOOLS. CUSTOM FONTS CAN SOMETIMES LEAD TO INCORRECT CHARACTER RECOGNITION.